IP Security Log Records

The IP Security Log Records dashboard displays the log entries, the recorded checkout actions for documents and details of objects and files exported, and the records generated for the exception documents that have a limit defined.

Required access role: Leader

The Summary Report consists of three charts. Click the chart or pie data to display the respective data on the left side of the page.

This page discusses:

Environment: On premises only

Important: Archive and clean IP Security Log Records at regular time intervals. Based on the number of logs generated, schedule the cleanup weekly or monthly. The ideal size for logs in the system is around 50,000 after which clean-up should be done.

IP Security Log Checkout Entries Report

The IP Security Log Checkout Entries Report provides the recorded checkout actions for documents and provides details of the objects and files exported.

Columns

The following links in the legend are available to view their respective data:

  • 1 Day: Displays the records that originated less than one day before.
  • 1 Week: Displays the records that originated less than one week before.
  • 14 Days: Displays the records that originated less than 14 days before.
  • 1 Month: Displays the records that originated less than one month before.
  • 1 Year: Displays the records that originated less than one year before.
  • Older Than a Year: Displays the records that originated more than one year before.
  • All: Displays all the Export records.

Column Name Description
Record ID The id for the export record.
Exporter The user who performed the checkin.
Owner Site The site for the owner of the object.
Exporter Company Checkin person’s company name
Receiving Company Site The site for the person that did the checkout.
Receiving Company The business unit that the checkout person belongs to.
Date The date of the checkout.
Object Type The type of object.
Object Name Name of the checked out object.
Filename The name of the exported file.
Object Revision Revision of the checked out object.
Object ID The Object ID of the business object that contains the file.
User The user's name.
Location The location of the user.
Action Login, Access Denied, Access Granted.
Action Details Link to view the associated object or object id, if the user has access.

Actions/Toolbar Commands

Action Description
Archive Log Entries Archives log entries.
Import Log Entries Imports log entries.
Export Selected Entries Exports log entries.

IP Security Log Entries Report

The IP Security Log Entries Report displays a report of log entries. This log provides the user's entered location information from login.

Columns

The following links in the legend are available to view their respective data:

  • 1 Day: Displays the records that originated less than one day before.
  • 1 Week: Displays the records that originated less than one week before.
  • 14 Days: Displays the records that originated less than 14 days before.
  • 1 Month: Displays the records that originated less than one month before.
  • 1 Year: Displays the records that originated less than one year before.
  • Older Than a Year: Displays the records that originated more than one year before.
  • All: Displays all the Export records.

Column Name Description
Record ID The export id.
Date The date the action occurred.
User The user who did the action.
Location The location of the user.
Action Login, Access Denied, or Access Granted
Action Details Link to view the associated object or object id, if the user has access.

Actions/Toolbar Commands

Action Description
Archive Log Entries Archives log entries.
Import Log Entries Imports log entries.
Export Selected Entries Exports log entries.

IP Security Records

IP Security Records display the records generated for the exception documents that have a limit defined.

Columns

The following links in the legend are available to view their respective data:

  • Current: Displays the records that originated less than 6 months before.
  • Older: Displays the records that originated at least 6 months before.

Column Name Description
Name The name of the object.
Type The type of object.
Description The description of the object.
Export Occurrences The number of export occurrences allowed.
Export Date The date of the export.
Related Export Document Any related export documents.

Actions/Toolbar Commands

Action Description
Delete Deletes the selected security record.