Sharing Generic Content

When sharing reference content, any configured access rules affect the Can Read and Can Edit permissions.

When setting up collaboration with others, you can use the Sharing tool. The following table indicates whether the configured access rules apply to the permissions for who you select to share the content with.

Content Is Shared With	Configured Access Rules Apply?	Can Read Permission	Can Edit Permission
User Group or Individual User1			 2
Collaborative Space/ Organization pair from User's Credentials			 1

¹ If available, use a user group to assign permissions to many users at the same time.

² If the content is in the Frozen, Released, or Obsolete state, the user only has the Can Read permission.

You can grant Can Read and Can Edit permissions to a collaborative space/organization pair in a user's credentials. If you grant content access to a collaborative space/organization pair, users who belong to that collaborative space/organization pair receive content access based on their assigned responsibility.

If a user is a member of a collaborative space/organization pair that is granted the Can Edit permission, users can edit objects only if their responsibility allows them to edit it. For example, your system could have two users with the following credentials:

User Name	Responsibility	Organization	Collaborative Space
User A	Contributor	CompanyName	Review
User B	Leader	CompanyName	Design

User B creates a Physical Product in the Design collaborative space, and grants User A the Can Edit permission. User A can see and modify the Physical Product.

However, if User B grants the Can Edit permission to the CompanyName.Review collaborative space/organization pair instead of granting it directly to User A, User A can see the Physical Product, but cannot modify it because the user is only assigned the Contributor responsibility in that collaborative space/organization pair. The responsibility does not contain editing permissions.

The responsibility assigned to user groups defines the maximum level of content access independent of the individual user's assigned responsibility. As an example, your system could have two users with the following credentials:

User Name	Responsibility	Organization	Collaborative Space
User C	Leader	CompanyName	Review
User D	Leader	CompanyName	Design

User D creates a Physical Product in the Design collaborative space, and grants the Can Read permission to the CompanyName.Review collaborative space/organization pair. Although User C has the Leader responsibility, User C's credentials only grant the Can Read permission, so User C can see, but not modify the Physical Product.