About Sharing Objects

Users who own objects can share them with other users.

When an item is created, such as a Bookmark Root, the app uses the credentials and other rules to define who owns the item. The owner could be a person, an organization, or a collaborative space. Person A could be considered an owner of an item that was actually created by Person B because the app considers the collaborative space or the organization as the owner. If Person B adds Person A to an item using this page, Person A has all accesses of an owner, plus the specific access defined on this page.

When two users have the same credentials (role, organization, and collaborative space), those users have the same access to objects, including modify and delete, regardless of which user owns the object. If you add a user to the Multiple Ownership Access page for an object with reduced access (such as Read), that does not override the access granted by the credentials.

If you access an object but do not see your name in the list on the Sharing page, it could be because your access is inherited from another object that you do not have access to. For example, if your access to a Document is inherited from an inactive Bookmark Root, you can still access the Document (by searching for it), even though you cannot access the Bookmark Root. Because you cannot access the Bookmark Root, you do not show in the list on the Sharing page, even though you do have access to the Document.

The Sharing page for Bookmark Roots, Bookmarks, Bookmark Root Templates, and Documents (only those governed by the Document Release policy) determines who can access content in combination with user's other accesses to content.

If a Bookmark Root owner or member shares user credentials (combination of collaborative space and organization) on the Sharing page, a specific user's access is the intersection of the access defined here and the access defined by the policy that governs that object based on their access role.

If a user is added directly to the Sharing page, that person has the specified access regardless of their access role, except for the Reader and Owner access roles. Users with those roles cannot create any content, even in a Bookmark Root when they are granted Can Edit access.

If a user is a member of a collaborative space/organization that is granted Can Edit access, the user can only edit objects in the Bookmark Roots if their access role allows them to edit. A Leader can edit content, but a Contributor cannot.