Creating a Subcontract

You can create a subcontract.

Required access roles:

  • Baseline: Leader
  • App-specific: Contracts Manager, Data Manager, Program Controls Specialist, Subcontract Administrator, Subcontractor

This task shows you how to:

Before you begin: List the app categories for Program and Contract Management.
See Also
Creating a Contract
Contracts List

Create Subcontract

A subcontract must be created from a source object. You can create a subcontract from a contract or from the Subcontracts Page.

  1. To create a subcontract, do one of the following:
    • Open a contract. For more information, see Opening a Contract.
    • In the navigation pane, click Categories .
      Note: You can click to view the structure menu of the contract.
    • In the navigation pane, click Subcontracts.

    Or

    • In the navigation pane, click Program Mgmt > Contracts > Subcontracts.
  2. From the page Actions menu , click Create Subcontract > Create New, Copy From, or From Template.
  3. Select how the subcontract will be created:
    • Create New - Creates a blank subcontract. You will have to enter all the information about the subcontract.
    • Copy From - Creates a subcontract from a copy of an existing subcontract. The existing subcontract attributes, such as Contract Number, Issued By, Issuing Department, Contracted Agency and Contract Description are copied to the new subcontract. You will have to enter the basic information for the new subcontract.
    • From Template - Creates a subcontract from an applicable subcontract template. This is the most common method for creating a contract when an organization uses standard contract processes.

Depending on your selection, a form will slide in to create a subcontract.

Create New Subcontract

You can create a subcontract from a blank form.

  1. From the page Actions menu , click Create Subcontract > Create New .
  2. Enter the following information to create a subcontract:
    Column NameDescription
    Prime Contract TypeA subcontract must have a source contract or subcontract from which to create a subcontract. Upon selecting the prime contract number, the prime contract type is automatically filled with the selected type. If a subcontract is created from within a contract or subcontract, this field is automatically filled. If the prime contract number is cleared, the prime contract type is also cleared.
    Prime Contract Number Click to select the source contract or subcontract number. A subcontract must have a source contract or subcontract. If a subcontract is created from within a contract or subcontract, this field is automatically filled. Click Clear to remove number and type.
    Contract NumberEnter the subcontract number.
    Contracted AgencyClick to select the agency who contracted the work.
    Issued ByClick to select the company who issued the subcontract.
    Note: The Issued By field is required before you can promote to the Proposed state.
    Issuing DepartmentClick to select the department who issued the subcontract.
    Note: The Issuing Department field is required before you can promote to the Proposed state.
    TitleEnter the title of the contract.
    Contract DescriptionEnter a detailed description of the subcontract.
    Contract Authorization Info
    Award DateClick to select the date the contract was awarded.
    Note: The award date is required before you can promote to the Active state. The milestones associated with the contract dates are created when the contract is promoted to the Active state.
    Start DateClick to select the date the contract started.
    Note: The milestones associated with the contract dates are created when the contract is promoted to the Active state.
    End Date Click to select the scheduled end date for the contract.
    Note: The milestones associated with the contract dates are created when the contract is promoted to the Active state.
    Contract Information
    DPAS PrioritySelect one of the following: DO (Critical to National Defense), or DX (Highest National Defense Urgency), or Unrated.
    DPAS Program IDSelect the DPAS Program identification number.
    Type of ContractSelect the type of contract:
    • Cost
    • Cost Sharing
    • Cost-Plus Award-Fee
    • Cost-Plus Fixed-Fee
    • Cost-Plus Incentive-Free
    • Firm Fixed-Price
    • Fixed-Price Incentive
    • Fixed-Price with Economic Adjustment
    • Letter Contract
    • Time and Materials
    • Unassigned
    Type of Contract ActionSelect the type of contract action:
    • Change Order
    • Letter Contract
    • New Contract
    • Other
    • Price Revision/Redetermination
    • Unassigned
    • Unpriced Order
    Governing Project TemplateClick to select the governing project from a project template.
    OptionsUse Uniform Contract Format?Select the check box to use the Uniform Contract Format (UCF). If the box is checked, then parts and sections will be displayed in the navigation pane and the UCF category will be available.
    Display Standard Forms?Select the check box to display standard forms. If the box is checked, then the Standard Forms category will be available and the following forms will be listed:

    • SF1411 - Contract Pricing Proposal Cover Sheet
    • SF26 - Award/Contract
    • SF33 - Solicitation, Offer, and Award

    Is Foreign Military Sales?Select the check box if this contract is foreign military sales.
    CommentsEnter any comments about the contract.
  3. Click OK.

The new contract is listed on the Contracts page.

Copy from Subcontract

You can create a subcontract from a copy of an existing subcontract.

  1. From the page Actions menu , click Create Subcontract > Copy From .
  2. Click to search for and select the contract source.
  3. Click Submit.
    Certain attributes from the copied subcontract are filled in automatically.
  4. Change any attributes as necessary.
  5. Click OK.
    The new copied subcontract is listed on the Subcontracts page.

Create from Template

You can create a subcontract from an existing template.

  1. From the page Actions menu , click Create Subcontract > From Template .
  2. Click to search for and select the Contract Template Source.
  3. Click Submit.
  4. Change any attributes as necessary.
  5. Click OK.
    The new subcontract is listed on the Subcontracts page.