Working with Document Revisions

You can create a document revision and delete the last revision of files.

Required access roles: Author, Leader, Owner

This task shows you how to:

See Also
About Windows Explorer Integration

Creating a Document Revision

You can revise a document with files or without files.

Required access roles: Author, Leader, Owner

  1. Open a document. For more information, see Opening a Document
  2. Right-click the document or object and select one of the following:
    • Revise > Revise with Files - A new revision is created with active files and the latest version of all the files that were attached to the previous revision. All attributes in the previous revision are duplicated in the new revision.
    • Revise > Revise without Files - A new revision is created with no files attached.
    A success message appears in the explorer.

A new revision is created either with or without files with all the document attributes from the previous revision. The new revision number appears in the Attributes table and in the Rev column of the details about the object.

Note: You can alternatively select the document or icon in the Items pane, and click Revise > Revise with Files or Revise > Revise without Files in the toolbar ribbon.

Deleting a Document Revision

You can delete the last revision of the document, but the older revision file object will not available in explorer.

Required access roles: Author, Leader, Owner

  1. Open a document. For more information, see Opening a Document.
  2. Right-click the document or object and select Delete . You can also select the document or object and click Delete in the toolbar ribbon.
    A dialog box appears prompting you to confirm if you want to delete the file.
  3. Click OK.
    A message appears in Windows Explorer confirming success.

The last revision of the document is deleted.