Approving Timesheets

For projects that require task approval, the Project Lead or Resource Manager is responsible for reviewing timesheets that are submitted and for taking action by approving or rejecting timesheets.

Only timesheets in the Submitted or Rejected state are displayed.

Before you begin: The user should have submitted timesheets; the default approver is "Project Lead".
  1. From the Weekly Timesheets page, click the To Approve tab.

    The page has these columns:

    Timesheet. The weekly timesheet. Click the timesheet link to view its details. See Timesheet Details.

    User Name. The full name of the user who submitted the timesheet. You can click the User Name to view details about the person.

    Week #. The corresponding week number for the timesheet.

    [Status icon]. An icon indicates the current status of the timesheet:

    Blank for Create

    for Submit

    for Rejected

    for Approved

    State. The timesheet's current state. Values are:

    Create. At least one timesheet entry in this timesheet is not submitted and there is no rejected entry in this timesheet.

    Submit. All timesheet entries in this timesheet are submitted.

    Rejected. At least one timesheet entry in this timesheet is rejected.

    Approved. All timesheet entries in this timesheet are approved.

    Hours to Approve. The total hours of individual timesheet entries which are not yet approved.

    Total Hrs. The total hours of individual timesheet entries in this timesheet.

    Comments. Any comments for this timesheet.

  2. Use the page Actions menu or toolbar to work with the timesheets:

    Approve . Approves the selected timesheet. When approved, all individual timesheet entries in the timesheet will be approved.

    Reject . Rejects the selected timesheet. When rejected, all individual timesheet entries in the timesheet will be rejected. Upon rejection, the user will receive a rejection notification.

    Enable Edit . Allows you to enter Approver Comments.