Set Access Roles that can Change the Owner of Content

This access rule determines who can transfer the person component of the ownership of content. By default, all access roles can change the person that owns the content.

The access rule lets you select one of these options to restrict this ability to people with those access roles:

  • Administrator
  • Administrator and Owner
  • Administrator, Owner, and Leader
  • Administrator, Owner, Leader, and Author
  • Administrator, Owner, Leader, Author, and Contributor
  • Administrator, Owner, Leader, Author, Contributor, and Reader

This access rule also applies to users with restricted roles. For example, if you chose the third option above, users with Owner (Restricted) and Owner (Restricted) roles can change the owner of content.

Only a person with one of the selected access can transfer the content to another person. Any person with a defined access role can use the Transfer Ownership command.

When content is created, the app saves the user's name in the Owner attribute. If the Allow Write Access Only to the Author Who Owns the Content access rule is deactivated (the default), other users can modify the content without any restrictions. If that rule is activated, however, then only the person listed in the Owner attribute can modify the content. In this case, someone must transfer the ownership of the content if a different user needs to modify it.

This access rule is affected by the Allow Users To Modify Content in Any Collaborative Space They Have Access To access rule (enabled by default). When enabled, any person that can transfer ownership based on this Set access roles that can change the owner of content access rule does not need to be logged into the collaborative space and organization that own the content. However, if the Allow users to modify content in any collaborative space they have access to is disabled, the person must switch credentials to the owning collaborative space and organization before transferring the content.

If a person is logged in with the Administrator access role in one collaboration space and the Allow users to modify content in any collaborative space they have access to access rule is disabled, the Administrator can still transfer ownership for content in any collaborative space. This access rule does not apply to users with the Administrator access role.

The Allow users to modify content in any collaborative space they have access to access rule does not affect a person with administrative privileges in a collaborative space, such as a person with the Owner/Owner (Restricted) access role, who is logged into a different collaborative space with that access role.