Access Requests List

Requesters and Request Reviewers can view a page showing information about all requested objects. Requests can be approved or rejected from this page, or from the Properties page of a specific request.

Required access roles:

  • Baseline: Administrator, Author, Reader, Leader, Owner

To access this page:

  1. Make IP Classification the active app.
  2. In the navigation pane, click Access Requests.

This topic describes:

This page discusses:

See Also
In Other Guides
Page Toolbar Icons

Columns

Column Name Description
Name Name of the request. Click to view the Properties page.
Shows the current status of the request.

Color Description
Red The expiration date has passed and the request is in the Approved state.
Yellow The expiration date is 10 days or less later than the current date and the request is in the Approved state.
Green The expiration date is more than 10 days later than the current date and the request is in the Approved state.
Gray The request is in the Submitted state (pending approval).
None The request is in other than the Approved or Submitted state (Review, Expired, or Rejected).

Reason for Request The reason the requestor entered when creating the request.
Documents Requested Names of documents being requested.

Click to view details about the document. See Document Properties and Files Page.
Reviewer Name of the user who is assigned to review the request. This is the reviewer who promotes the request from the Submitted to the Review state.
Expiration Date The date when the grant expires. After the request is granted, the requestor and members have until that date to download the requested documents. On that date, the request is automatically promoted to the Expired state and access grants are removed from the requestor and members.
Originator The person who created the request.
Revision The revision number or code of the request.
State The current state of the request in its lifecycle.
View the Properties page for the access request in a separate window.

Filters

Filter options for the State list:

State Filter Option Description
Submitted Lists requests that have been submitted.
Review Lists requests currently being reviewed.
Rejected Lists requests that have been rejected.
Approved Lists requests that have been approved.
Expired Lists requests that have expired.
All Lists all requests.

Filter options for the Status list:

Status Filter Option Description
My Submitted Requests Lists requests that you submitted.
My Assigned Requests Lists requests assigned to you as a reviewer.
Unassigned Requests Lists requests that are in the Submitted state.
All Lists all requests.

Actions/Toolbar Commands

Action Description For More Information
Approve Request Approves a checked request, click OK to confirm. The request must be in the Submitted or Review state. You must have the Reader or Request Reviewer access role. --
Reject Request Rejects a checked request, click OK to confirm. The request must be in the Submitted or Review state to be rejected. You must have the Reader or Request Reviewer access role. --
Extend Request Requests extra time for access to the checked document. Access Request Properties
Expire Request Expires requests that have been approved, click OK to confirm. You must have the Reader or Request Reviewer access role.

If the reviewer does not expire requests manually, requests are automatically promoted to the Expired state on the specified expiration date.

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