Risks and Risk Factors Page

You can view a list of the risks and their risk factors that are associated with a project and its schedule. You can view risks that are assigned to you, risks for a project, or risks for a specific task. There are many ways to access risks. The most efficient way to access a risk depends on whether it is assigned to you, if it is for a task assigned to you, and if you are a member of the project the risk belongs to. In addition, you can search for risks.

You can search and copy Project Space risks (and tasks) into a Project Concept (and its tasks). However, you cannot copy Project Concept risks (and tasks) into a Project Space (and its tasks).

To access this page:

For a project:

From the Projects page, click a project name. See Projects Page. In the navigation pane, click Execution > Risks.

For a specific task in the project:

Click the task's Name in the schedule. In the navigation pane of a task, click Risks.

For all risks assigned to you across projects:

From the Compass, click Social and Collaborative Apps and select the Project Management widget. Click Program > Risks.

To view risk factor entries for risks, click to expand all or "+" to expand under a specific risk.

This page discusses:

See Also
Editing Risk Properties

Columns

Name Description

Name

The name of the risk, assigned automatically by the system. See Risk Properties Page.

[Project Status]

The status icons indicate the level of risk.

Title

A short, descriptive title of the risk.

State

Shows the risk's current state, which can be:
  • To Do. The assignees begin working on the risk by promoting it to To Do, which populates the actual start date with the current date, or by entering an actual start date, which automatically promotes the risk to To Do.
  • In Work. The assignee is working on the risk.
  • In Approval. The risk is ready to be approved by other project or company personnel. Assignees can route the risk for In Approval. When such a route is completed, the system automatically promotes the risk to Completed. Alternatively, the owner or assignee can manually promote the risk to Completed or enter an actual finish date, which promotes the risk.
Risk Factor The most recent risjk factor entered for the risk. The system calculates this value by multiplying the Probability value by the impact value. The risk factor can range from 1 to 25, with 1 being the lowest priority.
Impact For a risk factor, this is an estimate of the impact the risk has on the project. The range is from 1 to 5, with 1 the lowest.
Probability For a risk factor, this is an estimate of how likely it is that the risk will occur. The range is from 1 to 5, with 1 the lowest.
Effective Date The effective date of the active risk factor.
Slip Days Shows the number of days that have past since the estimated completion date. If the estimated finish date has not yet arrived, the number is 0.
Estimated Start Date The date the owner estimates the risk assignee will begin to resolve the issue.
Estimated End Date The date the owner estimates the risk assignee will finish the resolution.

Actual Start Date

The date an assignee begins work on the risk. The system fills in the current date automatically when the owner or assignee promotes the risk to In Work. Alternatively, the owner or an assignee can manually enter or edit the date.
Actual End Date The date the assignee completes the risk. The system fills in the current date automatically when the owner or assignee promotes the risk to Completed. Alternatively, the owner or assignee can manually enter or edit the date.

Assignee

The people assigned to resolve the risk. Each name is separated by a comma.
Description The description entered by the Project Lead or Risk assignee.

Actions/Toolbar Commands

The actions/commands you see depends on which page you are viewing the risks.

Action Description For More Information
Create Risk Creates a new risk. Creating Risks
Copy Risk Lets your search for risks from another project and copy them to the current project. Risks ware copied along with their attached documents.
Note: Risk assignees do not get copied when copying a risk.

Limitations when working with a Project Concept:

  • A copy behaves the same for a Project Space. the exception is that when you search for risks to add to a Project Concept or its task, risks from the Project Space and its task are also listed.
  • A risk belonging to a Project Concept and its tasks is not available to add to a Project Space and its tasks.

Add Existing Adds one or more existing risks from the same project. --
Import From File Creates a new risk by importing information from a CSV file. Creating Risks by Importing from a CSV File
Create Risk Factor Creates a risk priority number. Creating a Risk Factor
Add Assignee Assigns risks to people. Assigning Risks

Delete

Removes one or more selected risks. --
Enable Edit Edits the estimated and actual start and finish dates for one or more risks. Also edits risk factor information. Editing Risk Dates and Risk Factor Values